Updated October 2020
The Arts in Education Portal is owned and operated by the Department of Education and Skills & the Department of Culture, Heritage and the Gaeltacht. The governance of the Arts in Education Portal is overseen by an Editorial Committee.
Using our website
The Arts in Education Portal website is maintained for your personal use and viewing. Please read our conditions of use carefully. Accessing and using this website constitutes acceptance by you of these conditions. We reserve the right to change the conditions of use at any time. We advise you to review the conditions of use on a regular basis. Accessing and using this website after such changes have been posted constitutes acceptance by you of these conditions.
We use Mailchimp to create and send our email newsletters.
If you request to receive our newsletter, we collect a first name, surname and an email address. This information is collected through one of the following methods;
- Through Mailchimp via our signup form
- Through a specified Newsletter signup column on a sign-in/registration form at one of our Portal events
- If directly requested through an email to firstname.lastname@example.org.
We use Eventbrite for processing tickets for any of our Portal events including the Arts in Education Portal National Day. To purchase a ticket you are asked to provide a first name, surname and an email address. We process this data through Eventbrite for the sole purpose of providing an event ticket – it is not used for any other purpose and is not shared with any other third party.
We may contact you following an event to request some feedback through a survey link but this request will be sent via Eventbrite only. You can at any time ‘opt out’ from receiving communications from us via Eventbrite by clicking the unsubscribe link at the bottom of these emails.
The personal data is held in our Organiser Eventbrite account for a maximum of three months after the event and is then deleted. By purchasing a ticket you are NOT automatically added to our email newsletter.
Imagery and Video
By sharing a contribution which includes photographs, video or audio where individuals are identifiable with The Arts in Education Portal for the purpose of publication on the portal’s news section, newsletter and social media channels, including guest blogs, you must ensure that you have the right to grant permission to The Arts in Education Portal to use it for the purposes specified above, and that you have the consent of anyone who is identifiable in your contribution or the consent of their parent/guardian if they are under 16.
By making a submission which includes photographs, video or audio where individuals are identifiable to The Arts in Education Portal for the purpose of publication as a feature on the Project/Partnership section of the website which will be shared on the portal’s newsletter and social media channels, you must confirm that you have the relevant consent to grant permission to The Arts in Education Portal to use it for the purposes specified above.
If your submission is successful prior to publishing, the Portal team will require proof of consent through one of the following ways:
a) For projects that have already taken place with existing imagery/video/audio that have consent in place, we would ask the representative to forward the Portal a blank copy of their consent template form along with a statement confirming that the consent given included purposes broad enough to cover the Arts in Education Portal.
b) For projects currently taking place or for those that the existing consent does not extend to include other websites/social media etc. such as the Arts in Education Portal we would require that the portal’s template consent forms below be completed by each participant or of their parent/guardian if they are under 16. These completed consent form must be the returned to the Portal team prior to publication – these consent forms will be held on file for three years.
The Project/Partnership will not be published without confirming consent of use as outlined above.
Documentation Award Recipients
By making an application for the Portal Documentation Award where projects will be documented through photographs, video or audio by The Arts in Education Portal team for the purpose of publication on the portal website, newsletter and social media, the Arts in Education Portal will require a portal consent form be completed by each participant or by their parent/guardian if they are under 16. These completed consent forms must be the returned to the Portal team prior to publication – these consent forms will be held on file for three years.
Download – Arts in Education Portal Consent Form Template – Documentation Award – Word Doc
At Portal Events both face to face and online, photographs and video are captured of event attendees. These are used for the purpose of promoting the event as well as promotion of future Portal events on the portal’s website, social media, newsletter and in press releases.
On occasion a video is created using snippets captured throughout the day including face to face interviews with presenters and some invited attendees.
The Arts in Education Portal team aims to provide transparent information to event attendees through the following ways:
- Prior to each event we contact ticket holders to inform them that photographs and video will be taken during the events.
- At face to face events we place signage in each area to highlight that photographs and video is being captured.
- For our online events through Zoom a pop up window will appear stating that the session is being recorded. By selecting continue to login to the session attendees are providing consent for the recording.
- For online events attendees can also choose to keep their camera off during the recording.
Where possible the Arts in Education Portal team aims to capture long shots of large groups to capture the overall impression of the event. However on occasion in particular at smaller group activities such as creative workshops smaller groups are captured where individuals are identifiable. On such occasions the portals photographer/videographer will clarify the person(s) consent prior to taking the image. If that is not possible or appropriate the Arts in Education Portal team will identify and subsequently contact the individuals to confirm consent.
Cookies and Online Information
What is a cookie?
A cookie is a small text file that may be stored on your computer or mobile device that contains data related to a website you visit. It may allow a website “remember” your actions or preferences over a period of time, or it may contain data related to the function or delivery of the site. Cookies can be set by the owner of the website or in some cases by third party services whom the website owner allows to present other information, run content or provide other functionality such as analytics.
Further information on cookies can be found at: http://www.aboutcookies.org
First-Party cookies on www.artsineducation.ie:
Functional Cookies – We may collect technical information about your computer, including where available your operating system and browser type, to ensure that content from our site is presented in the most effective manner for your device or computer. We do not make any attempt to connect technical information with any individual’s personal information.
Google Analytics tracking
These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. Examples of the type of information this gives us include: the number of visitors to the site, where visitors have come to the site from and the pages they visited. The cookies collect information in an anonymous form, so we don’t know who is using our site. We use the information on how people use our website to compile reports and to help us improve the site. You can go to http://www.google.com/analytics/learn/privacy.html to find out more about Google Analytics cookies and how to opt-out of them.
Our website does contain links to many other sites and the Arts in Education Portal is not responsible for the privacy practices within any of these other sites. We encourage you to be aware of this when you leave our site and to read the privacy statements on other websites you visit which collect personally identifiable information.